Your phone number. Your email. 2. Today's date. Spell out the month and include the full year. Write the month, date, and year if you are sending a business letter to the United States, but start the date with the day. A semi-block style letter is a less formal version of a block or full capital letter, the differences being the sender. Address, date, reference or attention line and free closing. Additionally, signature lines are located directly in the center or slightly to the right of center, as are indented paragraphs. The semi-block style is also called Recipient Information: Then provide the recipient's name, job title, company name, and address. Make sure this information is left-aligned, directly below the date. Salutation: Start the body of your letter ⁢ with a polite salutation, such as ⁢ “Dear Mr. Mrs. Dr. Recipient's last name,” followed by a colon. In today's digital world, the art of writing a letter can seem outdated. . However, there are still instances where a well-written letter can leave a lasting impression. Mastery of block format, the most widespread form of business communication, is essential. This article will show you how to effectively write a letter in block format, making sure: 3. Choose a format. Choose a format for your letter based on the purpose and recipient of the letter. Block format is suitable for formal business letters such as cover letters, thank you letters, and recommendation letters. The modified block format works for less formal letters like internal memos or letters to colleagues. A: The closing of a modified capital letter, such as "Sincerely" or "Best regards", should be aligned with the sender's date and address, also on the right side of the page. After closing, leave four lines of space for your printed name, then sign your name in ink between the closing and your printed name. Choose between a block or recessed shape. Include addresses and date. Include a greeting. Write the body of your letter. Include free fencing. List additional information. 1. Choose the right type of paper. Your letter should be typed and printed on standard white paper.